We put strategy back into event travel - and take the load off your team while doing it
Awestruck Incentives is designed to be the “and” in event travel.
Strategic clarity and unforgettable experiences
Insight-driven design and white-glove delivery
Enterprise-level thought partnership rigor and boutique-style care
Data-backed planning and creatively choreographed experiences
ROI you can measure and memories your team will never forget
Our process and approach to event travel design and execution places your vision at the center, allowing your team to shine, while ours handles the heavy lifting.
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01. Let's talk
connect with us
Reach out to our team to schedule your complimentary consultation.
We’ll spend the time getting to know you and starting to understand your corporate event travel history and needs.
We'll also share more about what it really looks like to work with our team, and share a sneak peek at our "secret sauce."
schedule a consultation
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02. let's strategize
Define a Strategy
If we agree that your organization could benefit from strategic design services, we schedule and run your strategy workshop series, partnering with your organization’s leaders to define strategic objectives for your annual program, then translate those objectives into an annual suite of trips.
If you need urgent support or just want to focus on your next trip, we can always skip this step . That's part of our “everything you need, and nothing you don’t" approach to service.
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03. Let's get to work
kick off planning
We hold a trip-specific consultation, where we sketch out your trip vision: which objectives we are trying to target, KPIs to measure success, total budget, attendee count, event must-haves, potential destinations, and a starter itinerary.
Once the consultation is complete, our team of experts get to work, using our deep supplier relationships and decades of firsthand knowledge of destinations across the globe to design up to three custom proposals.
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04. Let's collaborate
Review your proposals
Based on our consultation, our team will compile a set of initial proposals to spark your imagination and share our perspective on the destinations, itineraries, and trip attributes best suited to your goals.
You will receive a set of comprehensive initial proposals, including destinations, accommodations, draft itineraries, and preliminary investment estimates.
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05. Let's Decide
select your site
Take your time to review the proposals and compile your feedback.
We can meet live to discuss the proposals in detail and hear any revisions you would like.
We will revise the proposals accordingly, then shortlist 1-2 sites, so that we can move forward into negotiations with major vendors (beginning with accommodations and event venues).
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06. let's negotiate
negotiate the fine print
Once you’ve selected your top picks, we activate our global network of partners and firsthand experience in running 8-figure procurement programs to negotiate pricing, terms, and perks and ensure we have the best offers available.
Once we are satisfied that we have secured the best possible arrangements, we meet with you to review the final itinerary and latest investment estimates to give you full confidence before confirming major program details.
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07. let's plan
plan every detail
Our team runs at full speed to handle all travel, event, and activity logistics, coordinating closely with you to make final decisions.
We meet regularly to share updates into the planning process, walk through the live budget, and make final decisions on program details, so that there are no surprises (except for the special ones we have planned)!
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08. let us take over
enjoy every awestruck moment
When the time arrives for the trip, we arrive early to confirm every detail with suppliers and personally welcome your VIPs.
Then, your team participates in the event while we stay on-call, orchestrating behind the scenes at every moment for flawless execution.
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09. Let's reflect
prepare for your next journey
After the trip, we reconcile the budget, run post-travel surveying, and review performance with your team using the metrics we defined up front, to celebrate wins and reflect on anything that we should change for future years.
We capture all of these lessons into a structured report each year, so that we can improve with every single program, and you can monitor the performance of your events over time to ensure ROI delivery.
Take the first step towards delivering an awe-inspiring program
